South Morningside Parent Council is responsible for the safety of the children in Clubs, during the period of time that they are attending. Please read our full Safeguarding policy for how we do this and what Club volunteers, tutors and parents/carers are expected to do to support us.
(Our Safeguarding Policy is currently being reviewed. Please contact Clubs Admin email@example.com or SMPC Chairs firstname.lastname@example.org with any immediate concerns)
Codes of Conduct
SMPC Clubs have Codes of Conduct to make sure Clubs run well and everyone involved is safe and included. Please read and follow the Codes. If you have any questions please contact email@example.com
If adults or children do not follow the codes, this can be reported to Clubs Admin. The Parent Council is committed to taking action if adults or children do not follow the codes, which may result in families no longer being permitted to take part.
(Our Codes of Conduct are currently being reviewed. Please contact Clubs Admin firstname.lastname@example.org or SMPC Chairs email@example.com with any immediate concerns)
Pupil Equity Framework
The Parent Council works in partnership with the school to support the Pupil Equity Framework. PEF | South Morningside Primary School & Nursery (wordpress.com) This includes addressing the costs of clubs and placing children the school thinks would particularly benefit from taking part.
The Parent Council allocates funds to support families who cannot meet the costs of clubs. We are committed to making sure that no child misses out because of a financial barrier. Please contact Clubs Admin directly to discuss firstname.lastname@example.org – and not the Club Convenor. You should continue to apply to the club while this is in progress.
Please be aware that Clubs Admin will communicate with the school to ensure the best outcomes for families seeking support. However, these conversations will not be shared with Club Convenors and we commit to privacy as far as is possible.
PVG (Protecting Vulnerable Groups Scheme) certification helps to ensure that those who have contact with children through paid and unpaid work do not have a known history of harmful behaviour.
SMPC uses the PVG scheme to ensure that our children are kept safe when taking part in clubs. Our policy requires that anyone (tutors, assistants, volunteers) who has direct, unsupervised access to children must have a PVG certificate via SMPC. Further to this, at all times, at least one PVG certified person must be present.
A small group of volunteers help with the administration of the PVG scheme for the Parent Council and can be contacted at email@example.com
For more information, read our policy document, or see our FAQ below
What is PVG?
PVG (Protecting Vulnerable Groups Scheme) certification helps to ensure that those who have contact with children through paid and unpaid work do not have a known history of harmful behaviour. It is administered by Disclosure Scotland
Why do we need PVG?
To help ensure that our children are kept safe when taking part in clubs or activates organised by the South Morningside Parent Council
What’s the cost?
There is no cost for volunteers. There is a fee for paid tutors and assistants, which will be covered as part of the club fees.
Who needs a PVG?
Anyone who is left is sole charge of our children at any time. Also, at all times there must be 1 PVG certified person present. This can be a volunteer or a paid tutor.
How do I find out more?
Read our Policy Document, visit the PVG website (link) or contact the SMPC PVG volunteer administrators at firstname.lastname@example.org
I’ve got a PVG from somewhere else, does that count?
No. PVG is an active scheme (i.e. they continue to monitor individuals and alert organisations if a new offence is committed), so every organisation must PVG each person.
What happens if PVG indicates there is an issue?
Initially Disclosure Scotland will indicate that there is a “flag” for an individual, but will not provide details of the nature of the issue. This situation will be shared with the SMPC PVG lead signatory, the SMPC Chair and the School Head Teacher. The individual can then decide how to proceed – either to withdraw from the PVG process, obtain more information themselves, or progress.
For more information see the PVG Policy Document which has a section on “dealing with PVG flags”
Is my information confidential?
Any information related to an application will be treated as confidential. Application information will only be shared with the SMPC volunteers who help administer the scheme.
If an issue is identified, the SMPC PVG lead signatory, the SMPC Chair and the School Head Teacher will be informed that an issue exists. The nature of the issue will only be disclosed to these individuals if the applicant agrees. Under no circumstances will PVG information be discussed or minuted at a Parent Council meeting.
For more information see our Policy Document. The final section details our policy on secure handling, use and retention of confidential information.