Information for Clubs Convenors

This page contains documents and information to help Clubs Convenors.

Every year, before a club begins running a Checklist should be completed and handed in at the school office.  The front page of the Checklist provides some guidance notes on filling it in.

Here are some sample documents which may help you organise and run your club.

The following document provides guidelines on how to operate financially; how to deposit parent’s fees, how to pay tutors, what to consider when setting a fee, etc.

For clubs which run at the school site, a booking form (“Let”) needs to be submitted to the council.  These are done centrally by the Clubs Co-ordinator who should be informed should club timings change at any point.

For clubs run at the school site, the school specifies a timetable of when clubs can and can’t run (to ensure that school activity can run smoothly).  All the latest information can be found on the Clubs Calendar page.

There is a Clubs Code Of Conduct (which the checklist asks you to ensure is distributed to all parents).  Note this is also available on the main Clubs page of the website

Finally, there is document which explains our approach to PVG certification:

A FAQ can be found in the PVG section or contact pvg@sm-pc.org
for more information.